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Satisfactory Academic Progress Policy

Mount Mary University and federal regulations require that you make satisfactory academic progress toward a degree to be eligible for financial aid.

The university’s Satisfactory Academic Progress (SAP) Policy includes a qualitative (cumulative GPA) and quantitative (maximum time frame for completion of an educational program) measures. The regulations govern all aid administered by Mount Mary University, including all Federal Title IV aid funds:

  • Federal Perkins Loans
  • Federal Direct Loans
  • Federal PLUS Loans
  • Federal Pell Grants
  • Federal Supplemental Education Opportunity Grants
  • Federal Work-Study program
  • State grants and scholarships
  • Institutional scholarships and grants

Satisfactory Academic Progress Criteria

Mount Mary has established the following criteria to be uniformly applied to all financial aid applicants in accordance with federal regulations. Code of Federal Regulations 668.34 outlines the minimum requirements that schools must use in determining their SAP Policy.

All financial aid recipients are required to meet the SAP standards established by Mount Mary, per federal regulations, as follows. This policy is monitored at the end of the academic term and is separate from Mount Mary’s academic standing policy (see the Undergraduate Bulletin (PDF) or Graduate Bulletin (PDF) for details on that policy).

  1. Undergraduate students must meet the minimum cumulative grade point average of 2.0.
  2. Graduate students must meet the minimum cumulative grade point average of 3.0.
  3. Students must meet the minimum credit requirement on which their aid was initially based.

Additionally, students may not exceed the maximum length of time to receive aid. Federal regulations set the maximum time a student may take to complete his/her educational program at 150 percent of the published length of the educational program (see list below). The maximum length of time may vary based on credits taken per term.

  • Full-time (12+ credits per semester)—16 semesters
  • Three-quarter time (9-11 credits per semester)—18 semesters
  • Half-time (6-8 credits per semester)—24 semesters

(Transfer credits applied toward a Mount Mary University degree will be counted as a semester of eligibility at the rate of 12 credits per semester.)

In order for a student to complete the degree requirements within the maximum allowable time frame indicated, a student must complete a minimum of 67 percent of the lifetime credits attempted each term. Please note: Credit progression is reviewed at the end of each term.

Successful completion of credits: Grades of A through D or Pass (P) are considered to be successful completion. Any other grade is not considered a successful completion. Taking an Incomplete (I) is not considered successful completion; however, if a student successfully completes the course by the end of the following term and earns a passing grade, he or she may notify the Financial Aid Office for re-evaluation.

At the end of each academic term, the Financial Aid Office reviews how many cumulative credits a student has successfully completed. This number is compared to the lifetime credits attempted. If a student meets the minimum credit and GPA requirements, the student is making satisfactory academic progress. If the student does not meet the satisfactory academic progress criteria, the following actions will be taken:

  • Warning: The first semester a student fails to meet the SAP standard, the student will be placed on financial aid warning and continue to receive financial aid for the semester.
  • Ineligible: The second consecutive semester a student fails to meet the SAP standard, the student’s eligibility for financial aid will be suspended. The students who have aid suspended may not have aid restored until an appeal is granted or the SAP requirements are met.

SAP Appeal Process

Students who are unable to meet the SAP standard due to unusual circumstances may submit an SAP Appeal Form (PDF), along with documentation, to the Financial Aid Office requesting their aid be reinstated. The Appeal Form is available online or in the Financial Aid Office.

A student must complete the appeal form within 14 days of the start of classes. An appeal may be granted for, but not limited to, health reasons, family emergencies and work emergencies that are documented.

If the appeal is granted, the student must sign an academic contract with the Financial Aid Office and be placed on probation to remain eligible for financial aid. Ineligible students, who choose not to appeal, do not appeal in a timely manner or are not granted an appeal may choose to enroll at their own expense until SAP requirements are met.